Regulation and Process

UBC’s academic misconduct regulation can be found in the Academic Calendar (Vancouver / Okanagan).

The regulation outlines the key responsibilities of instructors and Deans’ Offices and the various stages of the process, provides definitions and examples of academic misconduct and outlines the process for the President’s Advisory Committees on Student Discipline (PACSD). 

This is an educative website intended to support understanding of the topics and associated processes and does not constitute legal advice nor impose legal obligations on the University. The Academic Calendar is the official governing document, and where there is any inconsistency or contradiction between this educative website and the Academic Calendar provisions governing academic integrity and academic misconduct, the Academic Calendar governs.

* This is a general overview of the academic misconduct process providing a framework and overview of the main stages. Individual faculties may adopt their own procedures for reporting cases to the Dean’s Office.

Important Considerations

Students

  • What should I do if I am accused of academic misconduct? The Ombudsperson for Students has prepared checklists for students around procedures and resources (Vancouver checklist / Okanagan checklist).
  • What happens next? Usually, the first step is a meeting or an email exchange with your instructor. If you have questions about the process in your Faculty, you can reach out to your Department Head or Associate Head or the academic misconduct contacts in the Dean’s Office.
  • What are the consequences? Consequences include both outcomes at the Faculty-level (a grade impact of up to zero in the assignment, a warning letter, referring the case to PACSD) and disciplinary measures that can be imposed by the President following a PACSD hearing. When academic misconduct occurs, it is tracked and repeat offenses can lead to more serious consequences.
  • What resources are available to me? Student Health and Wellbeing (UBCV), Student Health and Wellness (UBCO), Ombudsperson for Students, AMS Advocacy (UBCV) / SUO Advocacy (UBCO),  GSS Advocacy (UBCV), Academic Advising (UBCV/UBCO).

Instructors

  • Must report all cases of academic misconduct that occur in their courses. Reporting is done in accordance with Faculty procedures which may require that they first report to their department, program office, or equivalent. If instructors are not aware of Faculty procedures, they should reach out to the contact for academic misconduct in their Faculty or ask their Department Head or Associate Head. Accurate and timely reporting from instructors is key to building a stronger culture of academic integrity at UBC.
  • Are normally the first to investigate the incident and should give the student the opportunity to meet to discuss the suspected academic misconduct. The first contact with students around a misconduct allegation should not be accusatory in tone and should not threaten discipline. The Ombudsperson for Students provides a checklist for faculty and guidelines for responding to academic misconduct in their academic misconduct toolkit.
  • May re-evaluate the academic merit of the student’s work at issue taking into consideration the results of investigations. The instructor may:
    • Require the student to re-do work or do supplementary work;
    • Assign a grade of zero or a failing grade for the work; or
    • Assign a mark less harsh than failing for the work.

Dean’s Office and/or other Dean’s Delegates